Registration of classes occurs per term. Only individuals who are registered may attend classes. Previous AMDA financial responsibilities must be met before registration can occur. It is the student’s responsibility to make changes to their class schedule during the appropriate time frame and students may verify registered courses by viewing their official class schedule through the Student Portal. Students with holds on their account will not be able to register for classes. No petitions will be allowed for late registration after the first week of the term. Specific registration deadlines are announced per term via the student’s AMDA email address. Concerns should be reported to the Education Department. Check the Student Portal for specific dates for registration and Add/Drop Periods. Students are also responsible for textbooks and supplies required for each of their courses.
New Student Registration Process
New students in all programs are automatically registered for their first term classes by the Education Department. Students are expected to review their registered credit load or clock hours for the term to ensure they have full-time enrollment status. Students who are AOS or Conservatory alumni and have been accepted to enroll for the BFA program will automatically be registered for their fifth semester classes.
Continuing Student Registration
AMDA assumes a currently enrolled (active status) student will automatically continue into the consecutive term and follow the registration process guidelines and timelines. If there is a change in a student’s intent, the Education Department must be notified by the 10th week of the current term if a student will not be able to enroll for the upcoming term.
Conservatory Certificate Programs
Conservatory students must submit a “Second Year Application” form for review. Failure to complete the required form, by the deadline, may result in additional fees. Students who are ineligible to progress into second year will be notified. Students interested in transferring to AMDA’s Los Angeles campus may select that option on the “Second Year Application” form.
AOS Degree Programs
AOS programs are designed with a specific curriculum for each of the four terms of enrollment. The Education Department will register students in all of the prescribed courses. Each term, students in an active status who are enrolled in an AOS Program or who have been approved to readmit are automatically registered for their next term’s classes. However, when a particular AOS Program and term offers choice/elective course options, students are emailed to submit their elective course selection. Students who do not submit their selection are automatically registered in a course where space is available.
BFA Degree Programs
Course registration information is distributed via email to active status students during the current term for the next term’s registration of classes, this includes students attending the New York Experience (NYE). During this pre-registration timeframe, students are responsible for reviewing the “Course Outlines” to view the assigned and choice/elective courses as well as registering by the stated deadline date. Assigned courses will be automatically registered by the Education Department. For choice/elective courses, students self-register through the Student Portal during the registration period. Students in need of course/ credit advisement are recommended to meet with the Education Department.
Students are emailed the add/drop reminder notification when the Add/Drop Period is open. The Add/Drop Periods occur during the final week (Week 15) of the current term and Week 1 of the consecutive term. Students access the Student Portal to add/drop classes within their choice/ elective course options. All assigned courses must be maintained on the student’s schedule.
- Students do not add or self-register for dance, individual voice or vocal coaching classes. Those classes are assigned and registered by the Education Department.
- If a student selected a dance discipline during the class pre-registration process (e.g., ballet, tap, jazz, etc.), dance class changes during the Add/Drop Period may only be permitted via the “Add/Drop” form.
- Required courses can never be dropped. Students may register for any listed course as long as the prerequisites are met. Exception applies when a student has been cast in a production and registered the production for credits pertaining to that term.
- Students are responsible to check their total credit load per term to ensure they are at full-time status.
Full-Time Enrollment (FTE) +−
To maintain full-time enrollment status, AMDA students must be registered for a minimum of:
- 12 credit hours per term for the Bachelor of Fine Arts or Associate of Occupational Studies Programs
- 24 clock hours per week for the Conservatory Program.
For the Bachelor of Fine Arts and Associate of Occupational Studies Programs, enrollment status at full-time is considered a credit load of 12–15 (or as prescribed) credits per term, 9–11 credits are considered at three-quarter time, 6–8 credits are considered half-time and 6 credits or fewer is considered less than half-time (part-time)
AMDA expects all students to maintain a full-time credit load for timely program completion.
Students in the Conservatory Program are required to register for the entire term’s curriculum of 450 clock hours (or as prescribed) for each of their four terms and are considered full-time.
Bachelor of Fine Arts and Associate of Occupational Studies students approved to enroll for less than a fulltime course load in any term during their course of study at AMDA must be aware they may not be making normal academic progress and must accept the consequences of a possible delayed graduation date. Students may petition to be part-time through the last day to drop classes (Week 1). After Friday of the first week of the semester, students may only withdraw from a class, thereby maintaining the same enrollment status.
Accelerated Enrollment +−
Students who will have 15-30 credits remaining for degree completion may apply for advanced standing. Within a student’s fifth term, students may apply for a credit evaluation review to determine their eligibility for accelerated enrollment by submitting the “Advanced Standing” form for evaluation (available via the Portal). An audit review will be conducted and the student will be notified. If applicable, the student’s following term will reflect their approved classification
Clock and Credit Hours +−
Clock Hours (Two-Year Conservatory Programs)
A clock hour is a measurement of one hour (50 minutes) of scheduled, supervised instruction or studio time (class time) and a minimum of one hour per week of independent student preparation and outside rehearsal time.
Credit Hours (Bachelor of Fine Arts and Associate of Occupational Studies Programs)
A credit hour (50 minutes) of either lecture or seminar based course represents one hour per week of scheduled class or seminar time and at least two hours of student preparation. A credit hour (50 minutes) of studio or lab based course represents two hours per week of scheduled, supervised instruction and a minimum of two hours per week of independent student preparation and outside rehearsal time.
Class Schedules +−
Before each term begins, class schedules are made available to students via the Student Portal. Class schedules will change from term to term. In addition, there may be schedule changes during the term. Classes are typically scheduled Monday through Friday, from 8:00 a.m. to 7:00 p.m. Optional extracurricular courses, rehearsals and school projects are typically held after 5:30 p.m. Students in rehearsals and productions will be expected to be available for designated week days and weekends according to the needs of the production or academic schedule. Only currently enrolled students, faculty and staff are permitted to attend classes, rehearsals and demonstrations.
Course Add/Drop and Withdrawal Policy (BFA Programs) +−
Course Add/Drop Policy
Students process add/drops through the Student Portal within the Add/Drop periods of the semester without transcript notation or financial liability. Tuition charges are prorated based on a change in course load if the change in credit load is below 12 credits or increased over the prescribed credit load offering per semester. Withdrawing from a class requires the “Add/Drop” form.
Students may register for any offered course as long as the prerequisites have been met, with the exception of dance, individual voice or vocal coaching classes. All original course fees and requirements are applied to the student until an add/drop has been fully processed.
Regarding Dance and Musicianship levels, changes to levels may only be initiated by instructors and through departmental procedure.
Course Withdrawal Policy
BFA Program students may withdraw from a course within the second to the fifth week of the semester start by submitting the “Add/Drop” form. A Withdrawal (“W”) will be recorded on the student’s official transcript record. Tuition charges are unaffected. The withdrawal policy is as follows:
Full tuition charges are applied to students who are at full time enrollment status of 12–15 credits. Prescribed credits over 15 will not incur additional tuition charges. Students who register for more than the prescribed curriculum credits will incur additional tuition charges.
Program Change +−
Students who are interested in a change of program may initiate the request by completing the “Change of Program” form by the stated deadline. Forms (available at amda.edu/registrar and on the Student Portal) should be submitted to the Education Department for evaluation. A follow-up meeting may be set with the student; a thorough review with the student will be conducted to discuss all aspects pertaining to classes, potential enrollment extension, credit load, graduation requirements, etc. A meeting with the department chair may also be required. Although a program change may be approved, AMDA cannot guarantee course availability which may result in a delay in graduation.
Term Break or Summer Off +−
Students who are eligible and are completing an academic year may initiate a term break or Summer off by notifying the Education Department.
New York students may request a Summer off only if they began the program during a Fall term. Students starting in either Spring or Summer must take four consecutive terms with no term break allowed.
Los Angeles students may initiate a term break only at the end of their academic year if they plan to re-enroll in the term following their break. Those in term break or Summer off status maintain an active AMDA email account and receive all communication regarding the following term’s registration, housing, etc. Late enrollment fees will apply if not submitted by the stated term deadline dates.
A term break or Summer off taken during the academic year — splitting the academic year of enrollment — is processed as a withdrawal, as is any term break or Summer off exceeding one term. Students in this category will need to submit a Readmission Application (available at amda.edu/registrar)for full review and evaluation. Students must be approved and cleared by all departments in order to be readmitted to AMDA. International students processed as withdrawn will have their F-1 visa status terminated and must submit a new I-20 Form application with the Readmission Application materials to reinstate their F-1 visa status.
Withdrawal and Leave of Absence +−
Withdrawing from AMDA means discontinuing attendance in all courses and the program in which the student is enrolled. Students who intend to withdraw are required to meet with the following departments as part of the exit process: Student Affairs, Education Department (Registrar’s Office), Housing (if applicable), Financial Aid (if applicable) and Student Accounts. Students are to meet with the Education Department to initiate a withdrawal by completing a “Change of Status” form. Unofficial (administrative) withdrawals are processed by the Education Department for students who have not enrolled for their consecutive term and have not officially communicated with AMDA.
It is important to note that students who withdraw are not automatically granted readmission. Any student whose status is withdrawn must apply for readmission (see Requirements for Readmission).
Students who are delinquent on their student accounts, do not register, or do not apply for a status change (if applicable) by the end of the term will be administratively withdrawn from AMDA. If the student’s plans are not clarified by the end of the term in question, the school will assume that the student has chosen to withdraw from the program. The student must respond within 14 business days of the date posted on the Withdrawal Notification letter.
AMDA may withdraw a student under the following conditions:
- Violation of Probation: Any student who is found responsible for academic or conduct violations while on probation will be withdrawn from AMDA.
- There are occasions when AMDA may determine that a student is unable to engage in the basic required activities necessary to obtain an education. Such a situation may occur when a student is unable to achieve academic progress. It may also arise when a student impedes the progress of others with their behavior. In the event that such a situation arises, AMDA will conduct an individualized assessment of the student in order to determine whether the student may remain enrolled in the program. In exigent circumstances, AMDA may take immediate measures to dismiss or withdraw a student. If such an immediate measure is necessary, the student will immediately thereafter be given an opportunity to be heard and to present their position and any additional information.
- AMDA reserves the right to request or require students to withdraw from the college and residential housing for reasons pertaining to mental or physical health when the student’s words or behavior exhibit a direct threat of harm to themselves or others or when a student’s mental or physical health related behavior significantly disrupts the ability of other students to participate in the educational programs offered by the college. Such withdrawal may include complete withdrawal from enrollment at AMDA and residential housing. AMDA further reserves the right to request that a student submit written medical clearance from a psychiatrist or applicable medical practitioner before returning to school or being allowed to live in AMDA residential housing. AMDA acknowledges that each situation is unique to the individual circumstances and therefore will act accordingly. Readmission after such withdrawal will be on a case-by-case basis and is not guaranteed.
Leave of Absence
An approved leave of absence (LOA) is a temporary interruption in academic attendance in an ongoing program for a specific period of time. Students must formally request an LOA with the Education Department to maintain enrollment status and complete the “Change of Status” form. Failure to request an LOA may result in loss of good standing with AMDA. For US citizens or permanent residents receiving Federal or private loans, funds already received by the student are to be returned to the lender, depending on the date of the student’s LOA. Federal grant awards such as FSEOG, Pell and Institutional awards (e.g., AMDA scholarships) may also be decreased.
Leaves of absence for up to one term are granted to students who anticipate returning to AMDA to complete their studies. Students requesting an LOA must be in good standing and making satisfactory academic progress toward a program. Students are required to officially notify the Education Department in writing for reinstatement prior to resuming their studies at AMDA and to provide supporting documentation. Students who do not return to continue their studies within one term will be withdrawn from the program. The withdrawal date on record will be the last date of attendance.
Leave of absences must fall into one of the following categories:
- Medical Leave
In the event that the student develops a health issue or injury that impacts attendance or class participation, the student is urged to consult with a member of the Education Department to discuss taking a medical leave of absence. Documentation from a physician or qualified medical practitioner is required for an approved medical leave of absence. Likewise documentation from a physician or qualified medical practitioner approving the continuation of studies is also required and should be submitted with the “Application for Readmission”. If there is sufficient information to suggest that, as a result of physical or psychological illness, the student is engaging in or is likely to engage in behavior that could lead to injury to self or others, AMDA may place the student on a medical leave of absence for reasons of personal or community safety.
- Family Care
If the student is presented with childcare issues, loss of family member or unexpected medical care of family, the student may request a leave of absence. Leave of absences for family care will be granted on a case-by-case basis.
- Military Duty
In the event the student is called to active military duty, a copy of their military orders must be provided to the Education Department to arrange for a military leave of absence. Military leave of absence is available only to students in receipt of US military active duty orders.
- Medical Leave
Requirements for Readmission
Readmission is only for students who have previously attended AMDA, are currently withdrawn and wish to return to continue their studies. Applying for readmission does not guarantee readmittance. Circumstances and qualifications change over time, therefore AMDA does not assume students are similarly qualified or prepared to return for study until the readmission process is completed. Readmission requires an application to be submitted and may require an audition.
AMDA reserves the right to make changes in curriculum, requirements and procedures, therefore, any student who is readmitted must comply with the new guidelines. An evaluation of the academic record of a readmitted student will determine which level coursework to resume their studies.
Candidates approved or denied readmission will receive an official notification from the Education Department. AMDA cannot guarantee space will be available in the term of readmission requested. To be considered for readmission:
- All outstanding financial commitments to AMDA must be met.
- The “Application for Readmission” must be received no less than four weeks prior to the beginning of the desired term for enrollment.
- If any other institution was attended since leaving AMDA, official transcripts must be received as part of the reapplication process. Performance courses are ineligible as transferable credit; however, general education courses will be evaluated for possible transferability and upon approval may apply towards the BFA degree.
- If withdrawal or non-enrollment was medical or mental health related, documentation from a medical professional must be submitted with the application verifying medical clearance to return to AMDA without restrictions.
- AMDA may require additional documentation to be submitted to support qualifications for readmission.
- Students with GPA’s less than 2.0 at the point of withdrawal will be placed on academic probation for the return semester. Students in this category must earn no less than a 2.0 GPA at the end of their return term to be eligible to maintain enrollment.
Academic Violations +−
Academic Warning status should be taken as a serious indication of a student’s failure to comply with standards. Students who earn a GPA below 2.0 are placed on Academic Warning for the consecutive term. Financial aid eligibility is maintained during the Academic Warning term.
During the consecutive term, failure to clear the Academic Warning status by not achieving a cumulative GPA higher than 2.0 results in Academic Probation. Students on Academic Probation risk the loss of financial aid and may be ineligible to enroll for the next term. Each probationary period pertains to the current term’s enrollment unless otherwise stated. Students may also be placed on Academic Probation without prior notice when any initial act, omission or accumulated absences or tardiness are deemed grave enough to require such action by the administration. Students in this category may appeal their status.
Students may be dismissed for reasons including, but not limited to the following:
- Failure to meet the standards of Satisfactory Academic Progress (SAP) in the program (cumulative GPA may not fall below a 2.0).
- Failure to fulfill financial obligations in any student account, including tuition and housing.
- Failure to meet AMDA’s professional standards and expectations as stated in the Catalog, including personal conduct in school and school-related facilities (e.g., housing). Appraisals of such behavior are at the discretion of AMDA staff and housing personnel.
- Failure to meet attendance standards.
- Failure to comply with AMDA’s Audition Policy.
Students residing in AMDA housing are required to vacate immediately upon dismissal.
Appealing Academic Dismissal
A student dismissed from a program may request reevaluation from the Education Department for reinstatement by filing a formal appeal in writing with supporting documentation. The written appeal must be received within two weeks of receipt of the notice of academic dismissal. All appeals must include the following and will be reviewed and evaluated by the Academic Committee:
- Explanation of poor performance or failure to complete required coursework.
- Description of plans to improve academic performance and complete any outstanding work.
- Any other relevant information pertaining to the student’s academic history and potential.
Enrollment Verification +−
Students who are currently enrolled may request a verification of enrollment by completing the “Request for Enrollment Verification” form. Forms are located on the AMDA website at amda.edu/registrar and on the Student Portal.
Student transcripts comprise academic information pertaining to the completion of degree requirements.
Official transcripts are issued by the Registrar’s Office by submitting the “Transcript Request” form. Transcripts are unable to be released to students who have outstanding obligations, financial or otherwise, to the institution. Official transcripts bear the institutional seal and the signature of the institution’s registrar.
Changes to Records
The Registrar’s Office maintains and updates student records. It is the student’s responsibility to inform the Registrar’s Office of all name, address, email and phone number changes via email or the “Change of Personal Information” form. The student’s legal name must be used on all institution records. The Registrar’s Office requires appropriate documentation in order to change any information on an official record.
Retention of Academic Records
AMDA manages the retention, safety, and disposal of all student records in order to be certain that the information collected, stored, and disseminated is consistent with state and federal guidelines. AMDA manages all systems which contain personally identifiable information in order that each individual’s right to privacy is protected, that the information collected is used only for the purpose for which it was intended, and that every safeguard to protect that privacy has been made by each department which has access to that information. AMDA student academic records will be retained for five years after graduation or the last date of attendance. After five years, a student’s academic record will be archived into electronic format and retained on an offsite computer server.
Graduation Clearance Policies +−
The Registrar’s Office conducts an initial audit review of each student’s academic record in accordance with graduation requirements. Students are accountable for tracking their degree or certificate status. Students who have grades of “I” (Incomplete) or “F” (Fail) on their official transcript will need to set an appointment with the Registrar’s Office during their penultimate term to ensure those classes are resolved or planned into the final term’s course schedule. Students must earn a cumulative GPA of 2.0 or above in order to be eligible for graduation.
Students who are candidates for graduation and are enrolled in all remaining certificate or degree requirements during their last term will be permitted to participate in commencement.
Prospective graduates must complete the “Application for Graduation” form during their final term in order to apply for graduation. Students’ names are printed on their certificate or diploma as specified on the “Application for Graduation” form and as listed on the student’s official record. Students are asked to notify the Education Department of any address changes to ensure receipt of the certificate or diploma. Graduates are mailed their certificate or diploma three-to-five weeks after the ceremony (pending verification of program completion and financial standing).
AMDA Los Angeles campus students who have earned a cumulative GPA of 3.7 or higher will be listed in the commencement program as graduating with honors. The GPA is calculated as of the end of the student’s penultimate term (third term of the AOS and seventh term of the BFA Programs).
Final Academic Review
The Registrar’s Office conducts a final review of each student’s academic record in accordance with graduation requirements. Students who do not meet final academic review standards will not be considered as candidates for graduation. Grades of “I” (Incomplete) or “F” (Fail) on official transcripts must be resolved prior to graduation. Otherwise, students jeopardize their eligibility to graduate.
Students will be notified of their deferred graduation status if curriculum requirements have not been satisfied.
The Registrar’s Office must verify that students do not have any financial holds on record in order to release official transcripts and certificates or diplomas. It is the student’s responsibility to clear any outstanding balances or holds with the Student Accounts and Financial Aid offices before graduation.
Students who have not fulfilled their program requirements are not considered official graduates. Non-graduates and those who have failed to settle their financial obligations will have their certificates or diplomas withheld. Students may review their account balance on the Student Portal to determine if there are any unsettled obligations that may prevent receiving their certificate or diploma. Academic records and alumni privileges — including library use, tapings, and studio use — will be withheld until all academic and financial requirements have been met.
Students enrolled in the BFA Program must complete a minimum of 72.0 of their degree credits in residence in order to qualify for graduation at AMDA. Students in the AOS and Conservatory Programs must complete 100 percent of their program in residency at AMDA in order to qualify for graduation. Courses that do not apply toward program requirements may not be used in the calculation of residency.